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8 Ready-to-Use WorkflowsEN + PTWorks with Any AIwww.bunnyhub.ca
Welcome
You're not behind. You're just missing the right systems.
You came in with a plan today. Then management called. Then your team needed decisions. Then the report was due. And now it's 6pm and your original list is untouched.
This toolkit was built for exactly that person. Each workflow takes a task that's been eating 30-60 minutes of your day and compresses it into 2 minutes. No complicated setup. No tech skills required. Just open your AI tool of choice, paste the prompt, fill in the blanks, and watch it work.
How This Works
Each workflow in this toolkit includes: a ready-to-use prompt, step-by-step instructions, and a real example output. Start with Workflow 00 to teach your AI your voice โ then every other workflow will automatically sound like you.
What's Inside
Workflow 00
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Reverse Engineer Your Voice
Teach AI to sound exactly like you. The foundation for everything else.
Workflow 01
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Meeting Summary Generator
Turn messy notes into clean, shareable summaries in 2 minutes.
Workflow 02
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Weekly Status Report Builder
Fill in 5 fields. Get a full professional report ready to send.
Workflow 03
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Follow-Up Email Machine
Never stare at a blank email again. Done in 60 seconds.
Workflow 04
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Management Update Translator
Turn vague directives from above into clear team actions.
Workflow 05
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Task Prioritization System
End every day knowing exactly what tomorrow looks like.
Workflow 06
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Difficult Conversation Prep
Walk into any tough meeting prepared, calm, and clear.
Workflow 07
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End of Week Win Reporter
Make your results visible to leadership every single Friday.
00
Foundation Workflow โ Do This First
Reverse Engineer Your Voice with AI
"Before AI can speak for you, it needs to know who you are."
This is the most important workflow in the entire toolkit. Every other prompt in this guide is written in Bunny Hub's voice โ bold, warm, direct. But your voice is different. Your communication style, your tone, your way of phrasing things โ that's your professional brand. This workflow teaches AI to sound like you, not us.
Once you complete this workflow, save your voice profile in your AI tool's memory or as a custom instruction. Every workflow after this will automatically adapt to your style.
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Note on voice: All prompts in this toolkit are written in Bunny Hub's voice as a starting point. Once you complete Workflow 00 and have your own voice profile, paste it at the top of any prompt and AI will automatically use your style instead. If you've built your Company Brain using the Bunny Hub Brain Workbook, your voice is already documented โ just upload it to your AI project and all prompts will adapt automatically.
How to Use This Workflow
01
Find 3โ5 emails or messages you've written that felt natural and "like you" โ could be team updates, client emails, or Slack messages.
02
Open your AI tool (Claude, ChatGPT, or any other).
03
Paste the prompt below, replacing [PASTE YOUR WRITING SAMPLES HERE] with your actual examples.
04
Review the voice profile AI generates. Edit anything that doesn't feel right.
05
Save your voice profile โ copy it into your AI's memory, custom instructions, or a document you keep handy.
Prompt โ Copy & Paste into Your AI Tool
I want you to analyze my writing style and create a voice profile I can use to train AI to write like me.
Here are samples of my writing:
[PASTE YOUR WRITING SAMPLES HERE โ emails, messages, updates, anything you've written that sounds like you]
Based on these samples, please create a detailed voice profile that includes:
1. TONE โ How do I sound? (e.g. direct, warm, formal, casual, etc.)
2. SENTENCE STRUCTURE โ Do I write short punchy sentences or longer flowing ones? Both?
3. VOCABULARY โ What kinds of words do I use? Any phrases I repeat?
4. WHAT I AVOID โ What do I never say? What sounds "not like me"?
5. PUNCTUATION & FORMATTING โ How do I use punctuation? Bullet points? Capitalization?
6. ENERGY LEVEL โ Am I high energy and enthusiastic, calm and measured, or something else?
7. HOW I OPEN messages โ How do I typically start an email or update?
8. HOW I CLOSE messages โ How do I typically end a communication?
Format the output as a clear voice guide I can copy and paste at the top of any AI prompt to get responses that sound like me.
Example Output
Voice Profile โ Sarah Chen, Operations Manager
Tone: Direct and professional but never cold. Gets to the point fast. Warm without being overly casual.
Sentence Structure: Short sentences for impact. Occasional longer sentences to explain context. Never more than 3 lines per paragraph.
Vocabulary: Uses "let's", "we need to", "here's the plan", "following up on". Avoids corporate jargon.
What She Avoids: Never says "per my last email." Never uses exclamation points more than once per message. Never writes "hope this finds you well."
Energy: Calm and action-oriented. Confident without being aggressive.
Opens with: The main point or request. No small talk.
Closes with: A clear next step or question. Usually "Let me know if you have questions" or "Happy to discuss."
Workflow 00 Complete When...
3โ5 writing samples collected
Voice profile generated and reviewed
Voice profile saved in AI memory or custom instructions
Test: asked AI to write something using your voice profile โ sounds like you โ
01
Workflow One
Meeting Summary Generator
"Turn 60 minutes of chaos into 2 minutes of clarity."
You just walked out of a meeting. Your notes are a mess of half-sentences and bullet points that only make sense to you right now. In two hours they'll make sense to nobody. This prompt turns your raw notes into a clean, professional summary with decisions, action items, and owners โ ready to send to your team in minutes.
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Voice note: This prompt is written in Bunny Hub's voice โ clear, direct, warm. Once you have your own voice profile from Workflow 00, add it at the top of this prompt and the output will automatically match your communication style.
How to Use This Workflow
01
Right after your meeting, jot down your raw notes โ even messy bullet points work.
02
Open your AI tool and paste the prompt below.
03
Replace the highlighted sections with your meeting details and notes.
04
Review, make any small edits, and send. Done in under 2 minutes.
Prompt โ Copy & Paste into Your AI Tool
You are helping me write a professional meeting summary to share with my team and stakeholders.
Meeting details:
- Meeting name: [e.g. Weekly Team Sync / Q2 Planning / Client Update Call]
- Date: [date]
- Attendees: [list names or roles]
- Duration: [e.g. 45 minutes]
My raw notes from the meeting:
[Paste your messy notes here โ bullet points, fragments, anything you captured]
Please create a clean meeting summary that includes:
1. A 2-3 sentence overview of what was discussed
2. Key decisions made (bullet points)
3. Action items with owners and deadlines (formatted as: Task | Owner | Due Date)
4. Any open questions or follow-ups needed
5. Next meeting date (if discussed)
Keep the tone professional but human โ not overly corporate. Make it easy to scan quickly. Maximum 1 page.
Example Input โ Output
Raw notes: "Q2 review โ sales down 12% vs last year. Marketing says leads are fine. Issue is conversion. Jake to look at CRM data by Friday. New onboarding flow needed โ assign to product team. Next meeting March 15."
Meeting Summary โ Q2 Performance Review March 8 ยท Operations Team ยท 45 min
The team reviewed Q2 performance data showing a 12% sales decline year-over-year. Marketing confirmed lead volume is on target, pointing to a conversion issue as the primary gap. The focus for the next two weeks is diagnosing the conversion breakdown and redesigning the onboarding flow.
Key Decisions
ยท Conversion rate identified as root cause โ not lead volume
ยท New onboarding flow to be prioritized by Product team
Action Items
ยท CRM data analysis | Jake | Due: March 10
ยท Onboarding flow redesign | Product Team | Due: March 22
Next Meeting: March 15
02
Workflow Two
Weekly Status Report Builder
"Fill in 5 fields. Get a report that makes leadership notice."
The weekly status report is one of the most dreaded tasks in any manager's life. It's repetitive, it takes forever, and it never feels like it captures the real complexity of your week. This prompt turns 5 quick bullet points into a polished, professional report that communicates your team's work clearly and makes your impact visible.
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Voice note: This prompt is written in Bunny Hub's voice. Add your voice profile from Workflow 00 at the top to make the output sound exactly like you.
How to Use This Workflow
01
Every Friday, spend 5 minutes jotting down the 5 inputs below before you open this prompt.
02
Paste the prompt into your AI tool and fill in your 5 inputs.
03
Review and send. Your status report is done before lunch.
Prompt โ Copy & Paste into Your AI Tool
You are helping me write a weekly status report for my manager and leadership team.
My role: [Your job title and team]
Week of: [Date range]
My 5 inputs for this week:
1. WHAT WE COMPLETED this week:
[List 3-5 things your team finished or progressed โ even rough notes]
2. WHAT WE'RE WORKING ON next week:
[List 2-4 priorities for the coming week]
3. BLOCKERS or challenges right now:
[Anything slowing you down or that needs support โ or write "None this week"]
4. METRICS or numbers worth highlighting:
[Any KPIs, numbers, or progress data โ or write "N/A this week"]
5. WINS or recognition to call out:
[Any team member wins, positive feedback received, or milestones hit]
Please write a professional weekly status report that:
- Opens with a 1-sentence headline summarizing the week
- Covers all 5 inputs clearly and concisely
- Uses bullet points for easy scanning
- Ends with a brief forward-looking statement
- Is no longer than one page
- Sounds confident and clear โ not defensive or over-explained
Example Output
Weekly Status Report โ Operations | Week of March 4โ8
A strong execution week with key milestones hit and a clear path forward for Q2 conversion improvements.
Completed This Week
ยท Closed out 3 outstanding customer escalations
ยท Delivered Q1 operations report to leadership
ยท Completed team performance reviews for 4 direct reports
Next Week Priorities
ยท CRM data analysis (conversion focus)
ยท Onboarding flow redesign kickoff with Product
ยท Monthly supplier check-in calls
Blockers
ยท Awaiting IT access approval for new reporting dashboard (submitted March 6)
Numbers
ยท Team response time SLA: 94% (target: 90%) โ
Shoutout
ยท Marcus handled 3 complex client calls solo this week โ great work.
Heading into next week focused on the conversion project and onboarding redesign. On track.
03
Workflow Three
Follow-Up Email Machine
"Never stare at a blank email again."
You need to follow up. You know you need to follow up. But you've been staring at a blank email for 10 minutes trying to figure out how to word it without sounding passive-aggressive or pushy. This prompt writes the follow-up email for you โ professional, clear, and appropriately persistent โ in under 60 seconds.
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Voice note: This prompt is written in Bunny Hub's voice. Add your voice profile from Workflow 00 to make it sound like you wrote every word yourself.
How to Use This Workflow
01
Identify what you need to follow up on and with whom.
02
Decide on your tone โ gentle reminder, professional nudge, or urgent escalation.
03
Paste the prompt, fill in the details, and send the output.
Prompt โ Copy & Paste into Your AI Tool
Write a professional follow-up email for me.
Context:
- I am following up with: [Name/role โ e.g. my supplier / the IT team / my manager / a client]
- The original request or topic: [What you originally asked for or discussed]
- When the original communication happened: [e.g. last Tuesday / 2 weeks ago / in our March 5 meeting]
- What I need now: [What you're waiting for or need to happen]
- Deadline or urgency: [e.g. needed by Friday / no hard deadline but it's blocking us / urgent]
- Tone: [Gentle reminder / Professional nudge / Urgent escalation]
Write a follow-up email that:
- Has a clear, specific subject line
- Opens by referencing the original conversation
- States clearly what I need and by when
- Is polite but direct โ not apologetic, not aggressive
- Ends with a clear call to action
- Is no longer than 150 words
Example Output
Subject: Following Up โ Dashboard Access Request (Submitted March 6)
Hi IT Team,
Following up on my access request for the new reporting dashboard, submitted on March 6th.
This access is needed to complete our Q2 conversion analysis, which is due to leadership by March 15. Could you let me know the status and expected timeline for approval?
If there's anything needed from my end to move this forward, happy to help.
Thanks,
[Your name]
04
Workflow Four
Management Update Translator
"Turn confusing directives from above into clear team actions."
Leadership sends down a message. It's vague, it uses a lot of words, and you're genuinely not sure what they want you to do. Now your team is asking you what it means. This prompt translates ambiguous management communications into clear, actionable instructions your team can actually execute โ without you spending an hour decoding corporate speak.
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Voice note: This prompt is written in Bunny Hub's voice. Paste your voice profile from Workflow 00 at the top and the translation will automatically match how you communicate with your team.
Prompt โ Copy & Paste into Your AI Tool
I received this communication from leadership and need to translate it into clear, actionable instructions for my team.
My role: [Your title and team]
My team size: [e.g. 4 people / 8 direct reports]
The original message from leadership:
[Paste the email, message, or meeting notes from leadership here]
Please help me by:
1. Summarizing in plain language what leadership is actually asking for (2-3 sentences)
2. Identifying the key priorities โ what needs to happen first
3. Writing a clear team message I can send that:
- Explains the direction without corporate jargon
- Gives each person clarity on what they specifically need to do
- Sets expectations for timeline and output
- Sounds like a leader who's in control โ not confused or stressed
4. Flagging any gaps or ambiguities I should clarify with leadership before sharing with my team
Example Output
What Leadership is Actually Asking:
They want the team to shift focus toward retaining existing customers rather than acquiring new ones, at least for Q2. The driver is the 12% sales decline โ they believe retention is a faster path to recovery than new sales.
Key Priorities:
1. Identify at-risk accounts (this week)
2. Build a retention outreach plan (next 2 weeks)
3. Pause or reduce effort on new prospect campaigns
Team Message:
"Hey team โ leadership has asked us to shift our focus for Q2 toward retaining our existing customers. This is our highest priority right now. This week, I'd like each of you to review your accounts and flag any that seem at risk. We'll regroup Thursday to build our retention plan together. More to come โ but wanted you to have context now."
Clarify with Leadership Before Sharing:
ยท What's the specific retention target or success metric?
ยท Are new prospect campaigns paused completely or just deprioritized?
05
Workflow Five
Task Prioritization System
"End every day knowing exactly what tomorrow looks like."
You have 23 things on your list and everything feels urgent. Your manager thinks their request is the priority. Your team thinks their blocker is the priority. And you have a deadline for something you haven't touched yet. This prompt takes your chaotic task list and organizes it into a clear, prioritized plan based on impact, urgency, and what actually moves the needle.
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Voice note: This prompt is written in Bunny Hub's voice. Add your voice profile from Workflow 00 if you want to share the prioritized plan with your team in your own communication style.
Prompt โ Copy & Paste into Your AI Tool
Help me prioritize my task list for maximum impact.
My role: [Your title]
Today's date: [Date]
My available time today: [e.g. 4 focused hours / full day / half day]
Here is my full task list (in no particular order):
[Paste or list every task, project, and request you have right now โ messy is fine]
Key context:
- My most important current goal: [e.g. Q2 conversion project / team performance reviews / client renewal]
- Hard deadlines this week: [List anything with a fixed due date]
- Tasks that are blocking other people: [Anything your team or others are waiting on you for]
Please organize my tasks into:
1. DO TODAY (top 3 โ highest impact or most urgent)
2. DO THIS WEEK (important but not today)
3. DELEGATE (tasks someone else could or should handle)
4. DEFER (can wait until next week or later)
5. DROP (things that aren't actually necessary)
For each "Do Today" task, estimate realistic time needed.
Flag anything that looks like a time trap โ tasks that feel urgent but aren't actually important.
Example Output
DO TODAY
ยท CRM data pull for conversion analysis (90 min) โ blocks Jake's Friday deadline
ยท Review and approve Marcus's client proposal (30 min) โ client waiting since yesterday
ยท Respond to IT re: dashboard access (10 min) โ quick, unblocks you
DO THIS WEEK
ยท Onboarding flow kickoff prep
ยท Monthly supplier calls
ยท Q2 team goal-setting doc
DELEGATE
ยท Meeting notes from Tuesday's call โ ask your coordinator
ยท Formatting the Q1 report โ admin support
DEFER
ยท Annual review templates โ not due until April
TIME TRAP FLAG ๐ฉ
ยท "Review competitor analysis" โ feels urgent but has no deadline and no clear owner. Clarify before spending time on it.
06
Workflow Six
Difficult Conversation Prep
"Walk in prepared, walk out with clarity."
You have a tough conversation coming up โ performance issue, a conflict between team members, pushing back on an unrealistic deadline, or a hard message to deliver to a client. This prompt helps you prepare what to say, how to say it, and how to handle the most likely responses โ so you walk in confident and walk out with clarity instead of regret.
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Voice note: This prompt is written in Bunny Hub's voice โ direct, warm, human. Add your voice profile from Workflow 00 to get talking points that sound exactly like how you naturally communicate.
Prompt โ Copy & Paste into Your AI Tool
Help me prepare for a difficult conversation.
About the conversation:
- Who I'm speaking with: [Their role โ e.g. a direct report / my manager / a peer / a client]
- The topic: [e.g. performance issue / missed deadline / scope creep / conflict between team members]
- My goal for this conversation: [What outcome do you want? e.g. agree on a performance improvement plan / set a clear boundary / resolve the conflict]
- Context and background: [What's happened so far? What's the history?]
- My concern or worry: [What are you worried might happen? e.g. they get defensive / it escalates / I come across too harsh]
Please prepare:
1. An OPENING statement โ how to start the conversation clearly and calmly (2-3 sentences)
2. 3 KEY POINTS I need to make during the conversation
3. How to LISTEN ACTIVELY โ what to watch for and how to respond to their reactions
4. Responses to the 2 MOST LIKELY pushbacks or defensive reactions
5. A CLOSING statement โ how to end the conversation with clarity and next steps
6. What NOT to say โ phrases or approaches that could make this worse
Example Output
Opening Statement:
"I wanted to find some time to talk about something I've been noticing. I'm bringing this up because I want us to find a way forward together โ not because I want to put you on the spot."
3 Key Points:
1. Specific behavior observed (with examples, not feelings)
2. Impact on the team or deliverables
3. What you need to see going forward โ concrete and specific
Most Likely Pushback:
"That's not how I see it." โ "I hear that. Can you help me understand your perspective?"
"I've just been so overwhelmed." โ "I get it, and I want to help. Let's talk about what's getting in the way."
Closing Statement:
"I want to be clear that I'm not trying to make you feel bad โ I want to support you. Let's agree on [specific next step] and check in again in [timeframe]. Does that work for you?"
Don't Say:
ยท "Everyone has noticed..." (feels like an ambush)
ยท "I shouldn't have to tell you this..." (shuts down dialogue)
07
Workflow Seven
End of Week Win Reporter
"Make your results visible every single Friday."
You worked hard this week. Really hard. But leadership only sees what gets reported. The invisible engine that keeps everything running stays invisible โ unless you make it visible. This prompt helps you document your week's wins in a way that's concise, confident, and builds your professional reputation โ one Friday at a time.
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Voice note: This prompt is written in Bunny Hub's voice โ warm, direct, confident. Add your voice profile from Workflow 00 to make your wins sound exactly like you โ not like a template.
Prompt โ Copy & Paste into Your AI Tool
Help me write a compelling End of Week Win Report to share with my manager and keep my contributions visible.
My role: [Your title and team]
Week of: [Date range]
This week I:
- Completed: [What got done โ even small things count]
- Solved: [Any problems you solved, fires you put out, or blockers you removed]
- Progressed: [What moved forward even if not complete]
- Supported: [How you helped your team, other departments, or clients]
- Numbers (if any): [Any metrics, response times, output numbers, or data]
Please write a brief, confident win report that:
- Opens with a 1-line power statement summarizing the week
- Lists wins in a scannable format (bullet points)
- Frames everything in terms of business impact, not just activity
- Sounds confident and proactive โ not like I'm asking for praise
- Is short enough to actually be read (under 200 words)
- Ends with 1 sentence looking ahead to next week
Example Output
Week of March 4โ8 | Operations Team A week of execution, problem-solving, and momentum on Q2 priorities.
This Week's Wins
ยท Closed 3 customer escalations that had been open for 2+ weeks โ all resolved positively
ยท Delivered Q1 Operations Report to leadership on time despite mid-week resource gap
ยท Completed all 4 team performance reviews ahead of HR deadline
ยท Unblocked IT access issue that was holding up conversion analysis โ now resolved
ยท Maintained 94% SLA response time (target: 90%) for third consecutive week
Team Highlight
Marcus handled 3 complex client calls independently this week โ a real step up.
Next week: Focused on the Q2 conversion project and onboarding flow redesign kickoff.
Make This a Habit
Block 15 minutes every Friday afternoon for this workflow
Send to your manager every Friday โ without fail
Save each week's report โ they become your performance review evidence
After 4 weeks, review them all โ you'll be amazed how much you've done
You're Ready
You just got your day back. ๐
These 8 workflows represent hours of time you'll reclaim every single week. Not just time โ mental energy. The kind of headspace you need to actually think, lead, and grow instead of just survive.
Start with Workflow 00. Build your voice. Then pick the workflow that solves your biggest pain today โ and start there. You don't need to use them all at once. One workflow at a time. One day at a time.
Keep Building
Use Workflow 00 first. Save your voice profile. Then work through the rest one by one โ and notice how much time you get back. Review and update your voice profile every few months as you grow.
Ready to Go Deeper?
Build your full Company Brain with the Bunny Hub Brain Workbook โ and every AI tool you use will know your brand, your clients, and your voice from day one. Visit www.bunnyhub.ca
"You're not behind. You're just missing the right systems."